Janakiram Dandibhotla   15th Nov 2021

shipping-reports-expenditure-tracking

Are surcharges hurting your bottom line? Do you wonder which areas of your shipment cost more? Shipping reports give greater visibility to your shipping data.

You can get an idea about your total spending with the help of shipping reports. It will help you get a grip on any wayward shipping expenses. Here, we will focus on essential reports that track shipping expenditure.

Importance of Shipping reports

Shipping dashboards give a glimpse into the shipping profile of shippers. Similarly, shipping reports track the shipping expenses of companies. Businesses have a real-time overview of packages and charges from these reports. In addition, shippers monitor parcel deliveries made by multiple carriers and the charges incurred during the shipment. Thus, companies effectively manage freight and parcel costs with these reports.

Four essential shipping reports

Parcel carriers and audit companies offer different kinds of reports. These reports consist of complex information that is not easy to understand for companies. Shippers need easy-to-use information that points to the areas that are increasing shipping costs. We, at Audintel, believe four essential shipping reports track the shipping expenses of companies. These four key reports comprise:

Analysis details report

This report analyzes the details of each parcel. A shipped package is assigned a unique tracking number. With the help of this tracking number, our customers can see all the charges associated with their packages. These charges include fuel surcharges, freight charges, accessorial charges, and more. Further, it gives the discounts applied on the parcels. In addition, the report provides details of the scheduled date of delivery, actual delivery date, zone, and dimensions of the package.

Charge Summary by Service report

This report gives an account of the charges associated with the carrier services. It provides an overview of the number of packages shipped and invoice amount by a particular service. Further, it gives all the accessorial charges in third-party shipments. For instance, for a 2nd Day Air A.M. Commercial service shipment, charges in a week can be fuel surcharge, freight charges, additional handling charges, etc. This report gives a breakup of the charges by services.

Invoice Summary by Account Numbers Report

This report explores the total spend for each account number.  It provides all the charges for each account number. The net amount, total discount, and the number of packages for each service and account number are a part of the report.  It summarizes the breakdown of charges by account number. Shippers can see all the expenses according to the account number in this report.

Weight distribution by Service and Zone Report

This report details the weight of packages by zone and service. It evaluates the net amount of each parcel by weight and zones. For example, if shipping a package through UPS standard service, the weight is between 50 and 150 lbs in zone 2, the total spend is 21 USD. The report shows the data and status of shipments to our clients.

In this way, we track shipping expenditure with these shipping reports.

Additional Shipping reports that lower shipping costs

Other than these essential reports, Audintel has other shipping reports that track shipping costs. Our earlier blog mentioned some of these reports. The reports were Annual Summary Report(summary of all the charges per package for each service annually); Net Spend Summary Report(highlights a business’ total spends and refund for each service “at a glance”  every week); Service Level Summary Report(provides all the shipping charges by service level); and service Summary Report(gives an overview of all the services the client uses per zone). 

In sum, shipping reports give shippers an account of the expenses made during shipment. As well as the amount the carrier charges shippers for each shipment.

Save money by using Audintel’s shipping reports

The next-generation analytics and automation platform of Audintel provides cost-saving solutions to our customers. We help our clients receive refunds if carriers charge them inappropriately. Audintel has the most comprehensive Billing Error Identification Platform in the industry. These reports as discussed above help our clients. Clients have greater visibility of their data and benefit immensely from the various shipping reports provided by us. Audintel offers unique solutions to our clients regarding shipping parcels.

Conclusion

Businesses need real-time information to manage their expenses. Partnering with parcel audit teams helps shippers curb their shipping costs. Shipping reports are the right tools for shippers to monitor their shipments. With the help of these reports, it is easy to identify invalid charges. To learn more about the various shipping reports that cater to your needs, contact us at info@audintel.com.To know more about us and our services, visit the Audintel website.